Due to photo copier mechanical failures and long lines at the photo copier guidelines have been established for (a) the placement of reserve materials in the TRC and (b) photocopying in the TRC.  As a result of extremely large volumes of reserve materials being placed in the TRC by COE instructors, our photocopier has been pushed beyond its design limits.  In addition, due to increasing copyright concerns from Purdue University administration (see also), we are now requesting that all materials placed in the TRC for purposes of photo-copying be deliberately verified by the instructor for legal copyright usage.

Procedures for placing reserve materials in the TRC

If you wish to leave reserve materials in the TRC, please provide the following:

(1) A copy of your course syllabus

(2) Each article or reading assignment in its own manila folder with course information and date on the label

(3) A written statement from you indicating that you have resolved all legal issues related to the material that you are asking the TRC to store and your students to photo-copy including written permission that you may have received from publishers or authors.  Contact Donna L. Ferullo, Director of the University Copyright Office for assistance if needed.

(4) As a common courtesy, we ask that no more than a combined total of 100 pages per instructor for all materials and courses should be submitted to the TRC for the purpose of photo copying (see below).

When submitting a folder please label it using the following template:

[COURSE NUMBER], [INSTRUCTOR NAME], [HANDOUT TITLE], [DATE]

GENERAL TRC GUIDELINES

• If you plan to progressively submit materials throughout the semester, please provide a new folder for each handout.  There have been many problems when this procedure is not followed.
  
  
• Please pick up the file by the last day of your course.  There is limited space in the TRC, and we cannot store files for courses that are not currently being taught.  All leftover materials will be removed at the end of each semester.
  
  
• The TRC accepts the following materials for student's reserve use: readings, brief articles, books, journals, videos, and software. 
  
  
• If you need to distribute more than a 100 pages for students to photo-copy (for all your courses combined), you should create a supplemental course packet.  Course packets are typically handled by a copy center or other outside copy service.  Since our small consumer copier in the TRC cannot handle a large volume of copying, we ask that instructors use copy centers that are designed for high volume copying.  The Boiler Copy Center in the Union can both house your reserve materials and photocopy them for students.
  
  
• Students should not copy entire books or other materials protected by copyright.  You must be able to prove legal permission from either the author or publisher for all materials placed in the TRC by you for students to photo copy.
  
  
• If you are placing materials in the TRC because local copy centers will not photo copy them for you due to legal issues, please do not use the TRC to avoid copyright legality issues!  This could jeopardize the TRC and expose the COE to copyright infringement liability.  Please take the time to contact authors and publishers for permission.
  
  
• Copies are available to students at the rate of $0.05 cents per page.  We accept cash or check as payment, but not copy cards or boiler express cards.
  

If you have questions or concerns, please feel free to contact us.  Thank you for helping us address these important TRC issues!

Robert Evans, Managing Director, and TRC Staff